User Guide

Main Windows:

 

[Add]: Add payee information	[Edit]: edit payee information	[Deleted]: Delete payee
[Check]: check printing	[Report]: View check report	[Print]: Print check report
[Settings]: You can customize expense summary, import payee data or perform database maintenance
[Note]: System Index	[Close]: exit application

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Expense management

Add expense:

In the main window, press [add] button and fill the form .Then select a category and click [Save]

 

 

Payee category

1. Press [Add] button in the main window.

2. In the table, press [Add] button which next to Payee category.

 

3. Enter the category name and press [yes]. Then, the same category can be directly selected from menu without re-enter the payee.

 

4. To edit or delete payee category, you may press [Edit] or [deleted] button in step (2).

Edit / Remove expense:

Return to main window, click the expense and press [edit] or [delete].

 

Search expense

1. In the main window, enter the conditions (such as the category of expense: Expense), and then click [Search].

 

 

 

2. Search results will appear in the following forms

- Click the form title (such as type, number), the form will be sorted according to selected category.

- You can edit the check record by double-click its’ form content (such as Version 2 Limited).

 

 

Expense Category

1. In the main window, click [Settings] and select [expense management].

 

 

2. In the form, press [Add] button on the top left corner.

 

3. In the pop-up window, click [Add Category].

 

 

 

4. Enter the category name and press [Yes].Then select [Save].

To edit or delete expense category, you may press [Edit] or [deleted] button in step (2).

 

Expense Report

1. In the main window, press [report],
2. You can enter conditions and press [check] button to view the printed reports,
3. To print the report, please click [Print].

 

4. In the main windows, ensure the desired printer has been selected, and then press [print].

 

To output the report to EXCEL file, please press [output] in step (4).

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Check Format

Add format

1. In the main window, select the check and press [Check] button.

 

2. Press [add format] and select desired format from the default format. Then, enter the format name and press [Save].

 

 

3. After adding new format, back to the main window and press [add]. The new format is now added into the check format.

 

Adjust format

You can put the check on screen to confirm the location of check items. If you find there are some differences between default format and actual result, you can select one or more check field and adjust the position as well as the left and top edge distance (confirm by pressing Enter)by Drag-and-Drop. The font can be modified by using [Font] button

 

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Check printing

We recommend you use A4 paper to configure location of the check entry horizontally or vertically. For example, the text can be set to print vertically, and then you may vertically insert the check into the printer. If you want to print on middle or right of A4 paper, first you can set left and top edge distance for printing, and then adjust printing location of the check. If your computer can not display the characters in Hong Kong, you will need to install Hong Kong font library. You may download from
http://www.microsoft.com/hk/hkscs/default_c.asp

 

Single check printing:

In the main window, select the check and press [check] button, then select [Print].

High-volume printing:: 
1. Back to main window. Select check with the same bank (such as HSBC) in the check format. Then click [search].
2. Select more than one check by clicking while pressing the Ctrl key (or press [Ctrl + A] to select all). Then click "check", the check will be automatically sent to printer for printing.

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Import expense

This feature allows you to import an Excel file (. Xls). 

(Excel format are followed)
A: number, B: payee, C: remarks, D: amount



1. In the main window, click [Settings] button, then click [Import Data],

2. Fill in payee category and check format. Then, press [select category] to select expense category and summary. Finally, press [Import information] button.


3. In the File window, select Excel file and click [Open].


4. The following window will appear after the data is successfully imported. You can press [OK] to close the windows.


5. After import is finished, return to the main window and here you can see the expense records you just imported.

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Database backup

Automatic Backup
1. Press [Database Maintenance] button in settings, you can backup and repair the database. 
2. Enter the backup window, press 【perform backup】 button and select the backup location. Then, enter the file name. 


You can also configure the automatic backup to perform【each time program exits】 or 【daily】as well as the number of reservation. 
【each time program exits】The program will automatically backup each time the program closes. 
【daily】Backup will be automatically implemented at the first time when program starts each day.
Reservation number is the number of retained backups. For instant, if the number of reservation is set to 3, the first backup will be the ChequeKing0.mbf, the second will be ChequeKing1.mbf while the third will be ChequeKing2.mbf.And the fourth one will be started over from ChequeKing0.mbf.

Manual Backup
You just need to copy ChequeKing.mem data files to another location. If there is any damage to the database, it can be repaired by restoring ChequeKing.mem.

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